Meeting Minutes - Board of Directors - April 7, 2016

Meeting Minutes: PUBS Board of Directors Meeting 04/07/16 Meeting Start: 6:30pm

Meeting Adjourn: 8:24pm

Present: Jason Williamson, Don Isbell, Tim Dozier, Ginny Moreau, Paul Moreau, Jeff Butterworth, Mike Moore, David Long, Jeff Jacobs, Cynthia Lee, Rick Lee, 2 guests

Last Month’s Minutes: Approved

Summary of Voting Results:

  1. Vote: Approve last month’s BoD meeting minutes = PASS
  2. Vote: Continue to budget money for new computer while using computer donated by Don (at a cost of $50 to cover Don’s cost for new hard drive) = PASS
  3. Vote to pay for 1 year of storage at Central Rocklin Self-Storage at $62 = PASS
  4. Vote to budget $25 for flip-top bottle seals (bottles to be used in raffle) = PASS
  5. Vote: Limit members to single entry in competition = NO PASS
  6. Vote: Ten-minute limit for judging = PASS
  7. Vote: At count of 12 beers in competition, ask any brewer with multiple entries to only enter one beer into the competition. = PASS

Key Action Items [person(s),deadline]:

  • [All, March BoD Meeting]: President requests board members to review/edit brewing-scholarship proposal document (use google “edit mode”) before next BoD meeting, and provide suggestions/comments

Minutes:

  1. Approved last month’s minutes
  2. Treasury Update (David Long, Jeff Jacobs)
    1. Brewery tour took in between $800 and $900 for tour with costs near $600
    2. Approximately $3700 in the bank
    3. Total members is approximately 50, but membership dues is down by about $200
    4. We were given a warning from the attorney general about raffles
      1. Raffle expenses cannot exceed 10% of what we take in for the raffle
      2. Actions/notes
        1. Be sure to count tickets as administrative expenses as we use them for other activities
        2. Note that many raffle expenses have larger “up front” costs, but the use will be drawn out over the course of the year
      3. We now have a sales permit
  • Activities Update (Tim Dozier)
    1. Educational brewery tour
      1. Was a success, plan a tour once a quarter
      2. Upcoming activities include State Fair, Brewer’s Summit, NCHF
    2. NCHF
      1. Tim to create interest list
      2. Chris and Darren will coordinate reservations
  • Also need: Food planning, Booth design, Beer for booth
  1. Public Relations and Fundraising (Ginny Moreau)
    1. Interested in inventory, budget on glassware
      1. Ginny will bring in some options for glassware for next time
    2. There is interest in getting more stickers printed
  2. Vice President (Don Isbell)
    1. In April, the stewards will provide style of beer during judging
    2. We need to have the shirts out and available to buy – Ginny to take over shirt sales
    3. Commercial suggestions for stout meeting: Duvel and Trappist Vestal Tripel
    4. Brewing calendar discussion
      1. January should be “English Ales”
    5. Initiatives
      1. Meeting location
      2. Storage
        1. Agreement that 5x10 is the correct size
        2. Two viable options, Central Rocklin Self-Storage (offers $62/month with first-month free promotion and paying year in advance), and Armor Storage that may offer discount for non-profits
  • Vote to pay for 1 year of storage at Central Rocklin Self-Storage at $62 = PASS
  1. Brewing Scholarship
    1. No new developments
    1. AHA Bug Brew Day at Heretic – Heretic likely to donate grains, not a competition. May 7, 2016
    2. What to do with donated brew system? – Have a build day?
    3. Vote to budget $25 for flip-top bottle seals (bottles to be used in raffle) = PASS
    4. Guest speakers for each month? “Andy” for April?
    5. Resurrection of recipe database
      1. Encourage members to bring recipe with entry
    6. Consider giving a “tour” of the website at a meeting
    7. Vote: Limit members to single entry in competition = NO PASS
    8. Vote: Ten-minute limit for judging = PASS
    9. Vote: At count of 12 beers in competition, ask any brewer with multiple entries to only enter one beer into the competition. = PASS
    10. Suggestion/Comment cards from members at meetings
      1. Desire for BJCP set of judges
      2. Beersmith tutorial (x2)
  • Mike walk through example judging
  1. Basics of kegging parts
  2. Cider and meads
  3. Have judge at each table with two score sheets at each table (one for judge and one for group)
  1. Meeting location
    1. Ideas: Roseville OTP, Craft Beer Vault, Owl Club, Monks Cellar, Boneshaker (Sunset location)

Meeting minutes recorded by: Jeff Butterworth